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IPMA 2016 Annual Conference Schedule

IPMA RSA

Note: This is a tentative schedule and is subject to change. 

Click the links within the daily schedule to learn more detailed information about the events.

*Pre-Registration Required
**additional cost


Pre-Conference Activities
– Sunday, June 19, 2016

12:00 PM – Colorado Springs Outing (Pre-Registration Required) – Offsite, meet in hotel foyer for departure

Spend Father’s Day with us at our pre-conference outing in Colorado Springs. This fun-filled day includes three stops on the itinerary: The Garden of Gods Visitor & Nature Center, Pikes Peak Cog Railway, and the Historic Manitou Springs. 

9:00 PM – MIDNIGHT – Hospitality Room Open – Location: Presidential Suite

The Presidential Suite is home to IPMA’s hospitality suite after conference hours from 9:00 pm to midnight. The suite provides an opportunity to relax and unwind with your colleagues at the end of the day. IPMA also provides games to enhance your time with your peers or check out for your family to use while you attend conference sessions. The Suite is open Sunday – Wednesday evening this year.

Day 1 Monday, June 20, 2016

9:00 AM – Registration Open – Location: South Atrium, 1st Floor

9:30 AM – 3: 00 PM – IPMA CGCM & CMM Certification Testing – Location: Cedar Room, Garden Floor

10:00 AM – 1:00 PM – *Amazing Race (Pre-registration required) – Offsite, Private Dining Room

Join us for a fun and energetic adventure for everyone; it’s more than the typical IPMA Fun Run – it’s an Amazing Race! You can expect photo missions, video challenges, and trivia questions, which will guide teams on a race through historic sites and local gems. Winning team members will receive gold medals. Through games and laughter, this year’s NEW Amazing Race activity will increase communication, enhance collaboration, and boost morale, bringing teams closer than ever before. Team shirts have been generously sponsored by ImprintsUSA.

12:00 PM – 1:00 PM – *Workshop/Committee Luncheon *Invitation Only – Ticket Required* – Location: Private Dining Room, 1st Floor

Current Certification Holders and testers, along with IPMA committee members will gather for a special luncheon to honor their success. Those who signed up for IPMA’s new workshops being held on Monday are also invited to join us for lunch as a thank you for signing up for the workshops and taking an additional step in your professional development. You will receive a special ticket at the Registration Desk upon check-in.

1:30 PM – 2:30 PM – *Technology Track Workshop  “Technology Junky – Ask an Expert (Part 1)” with Brad Johnson, LDS Church  – Location: Centennial Ballroom E, 1st Floor

Tackling the technical side of printing sometimes is not as easy as you would like. Many of you who have been to an IPMA conference where Brad is speaking to a variety of technology based sessions leave the session wanting more. He’ll tackle the needs of today’s in-plant and let you drive the conversation in this interactive session times two. This isn’t Brad’s session, this is YOUR session. Come armed with your questions about anything from web-based workflows to the latest in printing tech, and everything in between.

1:30 PM – 2:30 PM – *Professional Development Track Workshop (Pre-registration required – Ticket Required) – “Better Management through Intentional Leadership (Part 1) with Alvin Griffin, CGCM, Charlotte Mecklenburg School District – Location: Centennial Ballroom F, 1st Floor.

There is no question that being a successful leader can be challenging. A thousand and one things to do and never enough time to do them. What if you could actually do more with less? Over the course of two sessions you will be introduced to the power of Intentional Leadership. Check your egos at the door and bring one small item that holds a special place in your heart.

2:00PM – 5:00 PM – Registration Reception Begins – Location: South Atrium, 1st Floor

Because last year’s new Registration Reception was such a hit, we are bringing it back! This year the event is being sponsored by Kodak. You will once again receive your special drink ticket as you mingle around with attendees who are checking in. Enjoy music to help put a skip to your step and start the conference on a high note. During the Registration Reception you will also have time to update your profile picture for your social media sites with a professional photo.

3:00 PM – 4:00 PM – Chapter + Regional Discussions – “Think globally – act regionally. How to stay involved all year.” – Everyone is invited to join in on this conversation – Location: Private Dining Room

4:00 PM – 5:00 PM – RSA – WebCRD User Group *Invitation Only* – Location: Centennial Ballroom E, 1st Floor

Open to WebCRD Web to print users and interested in-plants, this session is RSA’s annual IPMA user group meeting, led by Senior Product Manager, Vince Tutino. The session will cover benefits of features and functionality in the latest product release, as well as how to get the most out of WebCRD. Bring your questions and ideas for RSA, and meet other users to learn and share best practices.

4:00 PM – 5:00 PM – New Attendee Orientation – Location: Private Dining Room, 1st Floor

Is this your first IPMA conference or haven’t been in a while? Join us during orientation and meet with IPMA leaders and get a kick start to conference. You’ll learn who and how to network with attendees, how to use the app and what to expect during the next four days. This will also give you the opportunities to meet with conference hosts and volunteers.

6:00 PM – 9:00 PM – Welcome Reception Dinner – Location: Pavillion, Outside

Say, “hello” to friends old and new! The welcome reception will be just that – a chance for you to get situated while networking with your industry peers. Complimentary food and beverages will be served. The welcome reception will also feature a performance by Megan Golden, daughter of IPMA Member Tammy Golden. This event is being sponsored by Xerox

9:00 PM – MIDNIGHT – Hospitality Room Open – Location: Presidential Suite

The Presidential Suite is home to IPMA’s hospitality suite after conference hours from 9:00 pm to midnight. The suite provides an opportunity to relax and unwind with your colleagues at the end of the day. IPMA also provides games to enhance your time with your peers or check out for your family to use while you attend conference sessions. The Suite is open Sunday – Wednesday evening this year.

 

Day 2 – Tuesday, June 21, 2016

8:00 AM – Registration Open – Location: South Atrium, 1st Floor

8:00 AM – 9:00 AM – Breakfast – Location: Pavillion, Outside

9:00 AM – 10:00 AM – IPMA’s State of the In-Plant Industry Executive Summary — Dr. Joe Webb – Location: Centennial Ballroom, 1st Floor

Dr. Joe Webb, Consultant, Analyst, Forecaster, Strategies for Management, has authored IPMA’s historic State of the Industry Survey, which has been generously sponsored by Canon U.S.A., Inc. This report is one of the most comprehensive of its kind. The State of the In-Plant Industry Executive Summary will convey a thorough impression of in-plant printing, mailing, and marketing professionals, with data which was collected by asking respondents a series of questions that have been carefully designed to give a comprehensive overview. From current services to upcoming opportunities and challenges, the survey encouraged in-depth and thoughtful responses. The findings presented in the executive summary from the State of the In-Plant Industry survey will surely benefit your department as well as in-plants everywhere.

10:15 AM – 11:30 AM – IPMA Town Hall Meeting – In-Plant Members Only Executive Session to discuss IPMA business and board initiatives.  (Closed meeting for IPMA in-plant registered attendees only) – Location: Centennial Ballroom

11:30 AM – 12:00 PM – Lunch – Location: Pavillion, Outside

12:00 PM – Education Outing – University of Colorado & Ricoh Innovation Center (The tour takes attendees to both locations.) Enjoy the tours and educational discussions at these wonderful establishments.

Session #1 – Managing for Success: The role of Print M.I.S. in today’s In-Plant
Join Avanti as we take a look at some of the challenges In-Plants are facing and the role that Print MIS plays in their success. Hot on the heels of last month’s thought-provoking panel webinar, this lively and interactive session features learnings from some of today’s leading In-Plants, and is an opportunity for participants to share their own insights, successes, and questions.
o        Managing change
o        Competing with the “outside world”
o        Investment priorities: 2016 and beyond
o        KPIs and ROI
o        Tips for a successful implementation 

Session #2 – Partner with Marketing, increase relevance
MarcomCentral shares thoughts and strategies for adding value to your organization by becoming an indispensable asset to the Marketing department
o        How to make your In-Plant more valuable to the Marketing department
o        Streamline your processes
o        Strategies to minimize outsourcing

Session #3 – Accelerate your ROI
Get results quickly.  Debbie Pavletich and Joe Ferrara teach you how to identify data points essential to making an impactful solution decision and how you can get to the ROI finish-line faster.  

Hot Topic Workshops – Moderated by Barb Pellow, Infotrends
During these four must-attend workshops, moderator Barb Pellow will share InfoTrends data points followed by implementation experience from an in-plant. Afterwards, participate in a lively Q&A session. In addition to the workshops, you’ll enjoy a tour of CU’s Print Shop managed by Al Goranson.
o        Inkjet: Mike Lincoln
o        Web to Print: Donna Horbelt  
o        Variable Data: Sherri Isbell  
o        Retooling for Digital: Frank Savino

5:30 PM – Bus to Boulder – Pearl Street – Enjoy the first few hours of your night out in Boulder on a restaurant crawl. This portion of the evening is sponsored by Ricoh. 

9:00 PM – MIDNIGHT – Hospitality Room Open – Location: Presidential Suite

The Presidential Suite is home to IPMA’s hospitality suite after conference hours from 9:00 pm to midnight. The suite provides an opportunity to relax and unwind with your colleagues at the end of the day. IPMA also provides games to enhance your time with your peers or check out for your family to use while you attend conference sessions. The Suite is open Sunday – Wednesday evening this year.


Day 3 
– Wednesday, June 22, 2016

8:00 AM – Registration Desk Open – Location: South Atrium, 1st Floor

8:00 AM – 9:00 AM – Breakfast – Location: Pavillion, Outside

9:00 AM – 10:00 AM – KEYNOTE: Michael D. Brown- Disaster Recovery – Location: Centennial Ballroom, 1st Floor 

When you least expect it, a personal crisis slams you in the face at home or work. I went through a crisis like that, except that it played out in a very public way – on national and international television – and yet learned that no matter how difficult the crisis, or how public or devastating it may seem – you can overcome it and end up a better, wiser person, with resilience in every fiber of your soul. And don’t think it can’t happen to you. Whether you work in a large or small organization, at any time, without warning, that crisis can strike. This is how you prepare for that moment so that if it does come without warning, you’ll recognize it and know how to successfully face it head on.

10:15 AM – 11:15 AM – Management Track Session with Al Goranson, University of Colorado Boulder “Tell Your Story: Relating to your Parent Organization” – Location: Spruce Room, Garden Floor

We hope to give some tools, examples and have a lively discussion around how to align with your parent organization. This session will also be focused on assisting you in figuring out what your story is, and telling your story to your parent organization. We would wrap up with why this is important, strategies for staving off predatory vendors.

10:15 AM – 11:15 AM – Technology Track Session with Brenda Berlin, OIT and Teddy Abad Perez, State of Colorado “Partnering with your IT Department” – Location: Fir Room, Garden Floor 

This session will focus on the importance of having a strategic relationship with IT Departments. The State of Colorado Governor’s Office of Technology and Integrated Document Solutions will demonstrate business practices that have ensured a Strategic Partnership to accomplish our collective goals. The session will highlight: Identifying common goals, the process of engagement, and communication.

10:15 AM – 11:15 AM – Technology Track Session with Don Gulcher, Region Manager XMPie “The Art of Customer Engagement” – Location: Private Dining Room, 1st Floor

Personalization, multichannel marketing, marketing automation, digital media, print… What do all of these have in common? They are critical elements for customer communications in today’s digital age. These elements, and many more, will be discussed along with industry trends and best practices for developing highly effective, cross-media marketing campaigns – all in pursuit of enhancing customer engagement.

11:30 AM – Vendor Fair Lunch with Keynote Howie FentonNew Strategies to Increase Your In-Plants Performance” – Location: Pavillion, Outside or Centennial Ballroom, 1st Floor

In this session, you will learn: The importance of a balanced scorecard between traditional and value-added services, new equipment options, the new threat from outsourcers selling inkjet pages cheaper, how to create a threat assessment of outsourcers and facilities management companies, and how to prioritize software investments.

12:00 PM – 5:00 PM – Vendor Fair Open – Location: Interlocken Ballroom, Garden Level

Visit the vendor fair and go around to all the booths to gain points through the 2016 Annual Conference App to win great prizes!

12:00 PM – 5:00 PM – Peer Roundtables – Location: Interlocken Foyer, Garden Level

In these specifically designed roundtable sessions, talk shop size, share ideas, have industry discussions, and gain a wealth of insight from your peers who understand and have similar industry concerns as you.

1:30 PM – 2:30 PM – Technology Track Workshop Technology Junky – Ask an Expert (Part 2)” with Brad Johnson, LDS Church – Location: Private Dining Room, 1st Floor

Tackling the technical side of printing sometimes is not as easy as you would like. Many of you who have been to an IPMA conference where Brad is speaking to a variety of technology based sessions leave the session wanting more. He’ll tackle the needs of today’s in-plant and let you drive the conversation in this interactive session times two. This isn’t Brad’s session, this is YOUR session. Come armed with your questions about anything from web-based workflows to the latest in printing tech, and everything in between.

3:30 PM – Canon – Drupa Round Up with Robert Barbera – Location: Private Dining Room

Drupa, the leading international trade fair for print and cross media solutions concluded two weeks ago in Düsseldorf, Germany. There were about 130 exhibitors presenting innovations in workflow, automation, print technologies, and strategic business models. In this session, Bob will share with you some of the key things he learned while attending the fair. This is a not to miss session focusing on the hottest new technologies presented in the industry.

3:30 PM – 4:30 PM – Professional Development Session Part 2 with Alvin Griffin, CGCM, Charlotte Mecklenburg School District “Better Management through Intentional Leadership” – Location: Spruce Room, Garden Floor

There is no question that being a successful leader can be challenging. A thousand and one things to do and never enough time to do them. What if you could actually do more with less? Over the course of two sessions you will be introduced to the power of Intentional Leadership. Check your egos at the door and bring one small item that holds a special place in your heart.

7:00 PM – Awards Reception – Location: Centennial Prefunction & Interlocken Foyer

Prepare for a night of stars!! The reception gives attendees a chance to see the winners of this year’s award, congratulate them and ask questions. Who will be this year’s Best of Show? It could be you! Back by popular demand we will once again let attendee’s choose their best of show. Your choice matters – Vote here for the Best of Show “Attendees Choice Award”. Be sure to bring your drink tickets to this event and come dressed to impress in formal attire!

8:00 PM – Awards Dinner – Location: Centennial Ballroom, 1st Floor

Before the awards ceremony begins, you will have some time to visit with your peers in a more formal setting during a dinner sponsored by Duplo. During dinner we have also arranged entertainment from a local hypnotist to get the party started – don’t be shy… it’s all in the name of fun!

9:00 PM – Awards Ceremony – Location: Centennial Ballroom, 1st Floor

Join us in the honoring of our fellow IPMA members as we present them with prestigious awards this evening, as well as recognize their hard work and accomplishments.

10:00 PM – 12:00 AM – Hospitality Suite Open – Location: Presidential Suite

The Presidential Suite is home to IPMA’s hospitality suite after conference hours from 9:00 pm to midnight. The suite provides an opportunity to relax and unwind with your colleagues at the end of the day. IPMA also provides games to enhance your time with your peers or check out for your family to use while you attend conference sessions. The Suite is open Sunday – Wednesday evening this year.

Day 4 – Thursday, June 23, 2016

8:00 AM – Registration Open – Location: South Atrium, 1st Floor

8:00 AM – Breakfast – Location: Pavillion, Outside

9:00 AM – 10:00 AM – KEYNOTE: Steve Gilliland Making a Difference” – Location: Centennial Ballroom, 1st Floor

Focusing on the conscious choices we make every day that impact the lives of others, Making a Difference™ is an eye-opening and heartfelt keynote detailing how to positively influence people in every imaginable way, regardless of position or status. Each of us has the potential to transform the culture of an organization through our actions and attitude. This presentation centers on three empowering dynamics: Purpose – It drives you! Passion – It fuels you! Pride – It denies you!

10:00 AM – 12:00 PM – Vendor Fair Open Last Chance Drawings – Location: Interlocken Ballroom, Garden Level

12:00 PM – 1:00 PM – Lunch – KEYNOTE: John Foley, Jr. “A Conversation with our Vendors: Top Issues for 2016 and Beyond” – Location: Centennial Ballroom

Led by John Foley, Jr., influential industry consultant and author of Business Transformation: A Path to Profit for In-Plant Facilities, and valued partner of IPMA, this one-of-a-kind interactive session will start by getting to the bottom of leading issues that countless in-plant suppliers face day-to-day.

Accompanying John will be several IPMA Diamond and Platinum Conference Sponsors from organizations including Canon, Duplo, Ricoh, and Xerox, but instead of learning about the resources they offer, we will use their years of insider knowledge and apply it to top trends and issues encountered in the in-plant community. Who better to learn from than the leaders that know this space and its challenges better than most?

This exciting, engaging and valuable session is a “can’t miss” opportunity to learn from our top-notch vendors in an incomparable atmosphere with some of today’s leading industry experts.

1:15 PM – 2:15 PM – Management Session with Steve Gilliland “Hide Your Goat” – Location: Private Dining Room, 1st Floor

Our fast-paced and stress-filled schedules open the gate to allow people and circumstances every opportunity to “get our goat.” Hide Your Goat puts into perspective how your daily life intersects with people of diverse backgrounds, opinions and personalities.

In this eye-opening session, Steve Gilliland shows how to avoid being robbed of the opportunity to perform at peak performance because of negativity.

1:15 PM – 2:15 PM – Technology Track Session with Tim Hendrix “Technology for In-Plants: The Do’s, Don’ts, Pitfalls and Triumphs” – Location: Spruce Room, Garden Floor

After years of implementing technology solutions, this session will inform participants on the rules of engagement for implementing new or upgraded technology. It will explore the “pie in the sky” as well as down to earth “I can afford that” solutions. This session will not be software or vendor specific, it will focus on the solutions available and the proper paths to follow from RFP and selection to implementation and monitoring. A portion will be devoted to IT security and simple solutions that should be incorporated in any In-Plant operation.

1:15 PM – 2:15 PM – Management Track Session with Vic Barkin “Setting up a Quality Management System” – Location: Fir Room, Garden Floor

In this session, we will look into how to better manage your operation based on the Plan, Do, Check, Act method. Anything can be controlled and improved as long as it is understood and evaluated properly. Established, time-proven tools will be discussed to make your operation more successful using conformance-based tools and principals such as Lean, Process Mapping, Internal Auditing, 5S, and Kaizen.

2:30 PM – 3:30 PM – Technology Track Session with Steve Nelles, County of Ventura, “Document Capture and Business Intelligence” – Location: Spruce Room, Garden Floor

By organizing daily work, digital platforms continue to accelerate process improvement with digital capture – linking data to business applications. Ventura County agencies are in a better position to analyze staffing trends, improve patient safety, manage accounts payables, and maintain regulatory compliance. Applying an In-Plant’s experiencein logistics, document management, and design can diversify its revenue stream and provide critical connections to customers’ missions.

2:30 PM – 3:30 PM – Management Track Session with Tom Tozier, UNLV “Making Your Strategic Plan a Reality” – Location: Fir Room, Garden Floor

Most, if not all of us, have created strategic plans for our operations but how many times does that plan go in the drawer and never actually be implemented? Sure we have good intentions and the daily operations get in the way, and we put off making those changes we have identified as important to our mission. Maybe we get one or two goals accomplished, but your strategic plan should have clear attainable goals (short-term and long-term) that can be initiated and quantified.

2:30 PM – 3:30 PM – Technology Workshop – Ideas for Reaching New Heights Session Panel, Moderated by Elisha Kasinskas, RSA, Panel: Doug Larson, Flanagan Brothers Boys Home, John Cruser, Bloomberg, Robbie Feazel, Federal Home Loan, and Chelle Palmer, Richland School District – Location: Private Dining Room, 1st Floor

Each year the “Idea” panel session is standing room only. Hear ideas in four areas that have enabled these four in-plant panelists to reach new heights, save millions for their parent organization and win the loyalty of customers. Session attendees receive a book of over 30 ideas- with room to take notes- to bring back to their shop to immediately utilize. Topics include: new technology, collaborating, customer service and remaining relevant.

4:30 PM – Night Outing/Closing Dinner – Location: Offsite

Enjoy an evening at The Fort, an award winning restaurant at one of America’s most recognized establishments, and a favorite amongst the locals. Ted Vigil, a John Denver impersonator, will also be performing for your entertainment during the dinner portion of the event. The combination of education, networking, and socialization at this event is like none other! This outing is being generously sponsored by Canon U.S.A.

9:00 PM – 12:00 AM – Closing Party – Location: Pavillion, Outside

Sadly, all good things must come to an end, but not until we get a chance to celebrate! Join us for the closing party, after our outing at The Fort. Here you’ll have the opportunity to connect with your peers, review everything you learned, and build excitement for the next annual conference!

 

Post-Conference – Friday, June 24, 2016

7:00 AM – 10:00 AM – Breakfast – Location: Tap Room & Terrace, 1st Floor

9:00 AM – 12:00 PM – *In-Plant Tour (Pre-registration required) State of Colorado – Location: Offsite

Come take a tour with managers and staff to see the services that IDS offers to State of Colorado agencies and their state-of-the-art governmental production facility.