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2019 Conference Sponsor/Exhibitor Opportunities

IPMA 2019 Annual Conference
June 2-6, 2019
The Gault House Hotel
Louisville, KY

The Largest In-Plant Event for all Sectors of the In-Plant Industry

Don’t miss out on opportunities exclusively for in-plant vendor sponsors:

  • Unlimited networking opportunities
  • Engage and meet face-to-face with decision-making managers and leaders
  • Showcase your products, services, and team
  • Customize your booth or booth size in the vendor fair exhibit hall
  • Exclusive vendor reception
  • Inclusion in the welcome reception and seminars
  • Breakfast, lunch and dinner

IPMA 2019 Conference vendor sponsor or exhibitor  


The Galt House Hotel – 140 North Fourth Street, Louisville, KY 40202

Louisville’s Waterfront Hotel® is quite simply the best place to find a unique and authentic experience in our exciting city. Sip some bourbon while taking in spectacular views of the Ohio River. We are just a shot away from Whiskey Row, where you immerse yourself in the history of Kentucky’s native spirit. Explore world-renowned cultural encounters at nearby Museum Row, featuring icons such as Muhammad Ali and Louisville Slugger. Delight your palette with mouthwatering culinary tastings in our top-rated restaurant scene. Galt House Hotel is in the center of it all.

Who attends?

Typically, attendees are primary managers from all industry segments of in-house printing and mailing operations. These managers are responsible for making decisions regarding the selection of print/mail equipment, supplies, and software for their parent organizations. Past attendees have indicated that IPMA’s annual conference is often the only conference that they attend throughout the year. They rely heavily
on the information gathered at this event to make their year-long purchase decisions. Nearly 30% of our membership attends IPMA’s annual conference, and thanks to our diverse membership base including businesses, government, and education, you’re sure to meet the right people.


Sponsorship gives you direct contact to address the audience on more than one level. You and your company will be seen throughout the conference in ways such as session introductions, speaking engagements, signage, events, and more. As a sponsor, you will be highly visible during our conference, not in the background.




Our highest and most honored sponsorship Our most popular sponsorship level Our investment sponsorship level
  • Full conference participation for up to six(6) company representatives
  • General session speaking engagement or moderated panel discussion
  • Full-page color ad in conference program
  • Press Release announcing your sponsorship
  • 10′ x 20′ booth
  • $30,000 Add-on Ala carte items*
  • 3 push notification on Conference App
  • Full conference participation for up to four(4) representatives
  • Breakout session
  • Half-page color ad in conference program
  • 10′ x 10′ booth
  • $25,000 Add-on Ala carte items*
  • 2 push notifications on conference app




  • Full conference participation for two(2) representatives
  • Moderate or participate in a breakout session panel
  • Quarter-page ad in conference program
  • 10′ x 10′ booth
  • $10,000 Add-on Ala carte items*
  • 1 push notification on Conference App
  • 1 Conference registration for giveaway to an in-plant customer
Silver ($15,000 with $5,000 in Ala Carte add-ins), Bronze ($10,000 with $2,500 Ala Carte add-ins) and Copper ($7,500 flat rate). Levels include 10′ x 10 ‘ booth and program recognition
*Ala carte iems are additional cost per “Ala Carte Sponsorship Opportunities”. For detailed listing CLICK HERE

Exhibit Booth Fees and Assignment

Booth fees are $30 per square foot. One standard booth is 10’x10’ (100 square feet) for a total of $3,000. Booths will be assigned on a first-come, first-served basis by IPMA. Notification of booth(s) will be emailed to exhibitors after payment is received.
The following items and services are included in IPMA exhibit booth rental fees:Flameproof drapery: 8’ high in the rear, 3’ high on two sides

  • Flameproof drapery; 8′ high in the rear, 3′ on two sides
  • Carpeting in exhibit area
  • 6’ table with two chairs and wastebasket
  • Listing in final conference program
  • Company logo on conference page
  • Conference attendee listing
  • Participation in the exhibit for one full representative and one Exhibitor representative
  • Breakfast and lunch for two individual company representatives on vendor fair days
  • Welcome Reception

Exhibitor Upgrades for Conference Extras

Full conference participation for additional company representatives: Includes official conference shirt, meals, functions including the night outing, and awards banquet

Individual evening activities

  • Awards Banquet…………………………………$ 200
  • Night Outing…………………………………….. $ 150
  • Sessions Only……………………………………. $ 800
  • Exhibit only………………………………………. $ 500 each
  • Full pass…………………………………………… $1,000 each

No vendors will be permitted in the Annual Conference Vendor Fair without a paid booth or an official conference name badge.     NO EXCEPTIONS

Please contact Amy Banker at or 816/919-1691 ext. #102 or Mike Loyd at or 816/919-1691 ext. #103 for more information.

IPMA 2019 Conference vendor sponsor or exhibitor 

“Being a vendor partner with IPMA is very important for RSA. In-plant print centers are our key market. The association reaches our target market and offers us the opportunity to present our solutions to members and connect with in-plants in a meaningful way. The Association is run by a professional staff who is responsive and wonderful to work with on an on-going basis year round. If a vendor is interested in the in-plant market, IPMA should be in their marketing plan.” – Elisha Kasinskas, Marketing Director – Rochester Software Associates